The recent rash of data breaches have led numerous organizations to consider whether their data is secure. With the right virtual data room security features, it is possible to protect confidential business documents from being viewed by anyone else.
In the past, companies would share sensitive documents in physical spaces with a few parties. Due diligence is now conducted online in virtual rooms that are based on secure cloud platforms. Virtual rooms are crucial to the successful conclusion and execution of strategic transactions that are complex.
Whether your company is going through M&A or restructuring, bankruptcy, or capital raising, it’s vital that you have the tools to securely and efficiently share sensitive documents. The best virtual data room providers provide ironclad data protection by utilizing robust collaboration tools and remote access retrieval. They include Chinese wall, automatic indexing and watermarking. Additionally, the top virtual data rooms ensure compliance with international standards such as GDPR, CCPA, and SOX by using protocol reporting and auditing tools.
To protect confidential information from getting into the wrong hands Secure document viewing features like fence views, view only modes, and access restrictions are essential. You must also ensure that the encryption software protects the data that is in transit and in storage.
A secure online data room solution should also enable you to download PDF documents for offline viewing. This is a feature that many users use due to the fact that they print out their documents to read them offline. If you allow this feature in your VDR the protection that you apply to the original PDF will be automatically removed.