It’s confidential information on employees and customers, or confidential documents about deals or accounts businesses should block access to their electronic documents from the eyes of anyone. Even if employees are trained and trustworthy but it’s only a slight error to lead to an embarrassing data breach that can ruin a company’s reputation. There are four ways to restrict the use of electronic files, and to prevent data breaches.

The Administrative Office of the Courts has sought comment on four options to deal with security and privacy concerns when providing remote electronic public access to records of the case. The first option is to maintain the presumption that all filed court records are accessible in the courthouse as well as electronically, but it will restrict remote access to people who have a legitimate need for information, such as parties, counsel, essential court employees and judges.

The second option allows an individual to view and download the entire case record when there is an actual need. This includes those who have been convicted of a criminal offense, and a judge must approve the request to release the information.

The third option permits the public to have limited access to certain documents which are usually found in criminal case files. These include plea agreements and not executed arrest warrants. It also restricts access to certain identifying information, like Social Security numbers and financial information. It relies on prosecutors and attorneys to protect their interests in individual instances by filing motions to secure certain information or exclude it from vdr-soft net electronic access.