Virtual Board Meetings allow boards to conduct their essential business, even during times of uncertainty. Although these meetings aren’t without their challenges, implementing good manners for calling can to streamline the process and encourage more active participation.
Pre-meeting materials, for instance an organized agenda for the meeting, allow members to review the information as well as formulate questions and suggestions before the meeting. This ensures that all topics are covered in the time allocated. Additionally, by implementing collaborative tools like virtual whiteboards and document sharing, remote participants will be more engaged during the meeting.
Another method of ensuring that remote attendees are more involved is to encourage them to participate regularly through the „raise hand” feature or by sending a message in the chat. This will also stop people from waiting until the end of the meeting to voice their opinions, which could result in confusion and diminish the overall effectiveness of the meeting.
You can ensure a seamless experience for everyone by making sure that the virtual meeting platform is compatible with the devices of your board members. This can help reduce the risk of technical issues, like sound or video clipping, and keep the conversation focused on the topic that is in front of you. By restricting screen sharing to the essential items, you will reduce distractions, and allow participants to concentrate on the discussion. If you follow these guidelines, you can effectively conduct virtual board meetings that provide solid governance and collaboration, despite the many challenges that may come up during the course of your work.